Events
Conference and event shuttles
A published loop that runs on the half-hour beats two hundred delegates working out parking on their own.
How a shuttle loop works
One vehicle running a fixed circuit — accommodation, venue, back — on a published headway. Delegates stop asking organisers for directions, the venue car park stays clear, and evening functions become far less complicated because nobody is driving.
Sizing the loop
The two variables are delegate numbers and how long a full circuit takes. A twenty-minute circuit with a 33-seat midi coach moves roughly a hundred people an hour; halve the headway by adding a second vehicle. We will model the options against your programme.
Arrival and departure days
The first and last days are the busiest. Arrivals trickle in from Hervey Bay Airport or drive up from Brisbane; departures cluster around checkout. Both are worth quoting separately from the main loop.
Evening functions
Gala dinners, awards nights and welcome functions almost always need transport, and they almost always need it later than the programme says. Build a realistic last-run time into the plan.
Give us the programme
- Delegate numbers and accommodation spread
- Venue address and set-down constraints
- Session start times and the evening function schedule
- Arrival and departure day patterns
- Accessibility requirements across the delegation
Questions about event shuttles
Can you brand the shuttle for our event?
Removable signage on the vehicle is usually workable. Ask early so we can confirm what is possible on the specific vehicle.
What headway can you run?
It depends on circuit time and vehicle count. Tell us the delegate numbers and the venue and we will show you the trade-off between headway and cost.
Can we add a vehicle at short notice?
Sometimes, but not reliably in peak periods. If your numbers might grow, tell us the ceiling at booking and we will hold the plan against it.
Ready to lock in your group transport?
Tell us the date, the pick-up point and how many people. We'll come back with a written quote.